Autopilot
The four jobs that eat the day — quoting, chasing money, confirming deliveries, filling crew — handled by rules. Anything that needs judgement lands in the inbox below instead of being sent blind.
Quote requests
💬
Auto-quote new web leads
Prices a web enquiry against live availability and drafts the quote email. Kayleigh reads it and hits send.
Asks first0 runs
💬
Follow up unanswered quotes
Nudges a quote that has had no reply after 2 days, then again after 6. Stops the moment they reply.
Fully automatic0 runs
Getting paid
💳
Chase unpaid deposits
Texts and emails a payment link when a deposit is still unpaid 5 days after booking.
Fully automatic0 runs
💳
Collect the balance before delivery
Sends the remaining balance link 3 days before the event and flags anything still unpaid the morning of.
Fully automatic0 runs
Deliveries
🚚
Confirm the delivery window
Texts the customer their two-hour window, asks them to confirm gate access and surface, and updates the route if they reply with a change.
Fully automatic0 runs
🚚
Wind & rain watch
Watches the forecast for every outdoor inflatable and drafts the cancellation or reschedule note if wind tops 20mph.
Asks first0 runs
Crew & payroll
👷
Fill Saturday crew
Works out how many hands each route needs from the setup times, then texts the shift to available crew first-come-first-served.
Fully automatic0 runs
👷
Close out timesheets
Totals clock-in/clock-out per person for the week and drafts the payroll summary every Sunday night.
Asks first0 runs